Your Commitment to a Summer Service Work Retreat

Good Works volunteer opportunities are designed to be dependent on the willingness of people to come and serve. We want to move each group along the continuum from “I want to serve” to “I am going to serve.” As you begin the process of planning for your group to come, willingness translates into commitment and we plan accordingly. In other words, the projects we plan for you are based not on your willingness to come, but on your commitment to come. For that commitment we are grateful. We cannot do this work apart from your commitment to come and serve.

During a Summer Service Work Retreat (June, July and August), we are dependent on having a certain number of people. Your group will be involved in the following key areas:

In order for us to have an adequate number of people for all these initiatives, we need a minimum of 15 people available for service each day. When we have less than that, we are not able to staff these ministries during the summer. We ask that your group make a commitment of at least 15 people. The worst possible scenario is when a group makes a commitment to us and then has to cancel because of a lack of participation. During Summer Service this becomes a huge burden on our staff and interns who run the various ministries. Your commitment is important to us. As you commit to us, we also are committing to you. Thanks for honoring this commitment.

If it becomes necessary for you to cancel, please consult with us first. Maybe there is some adjustment that we can make so you can keep your commitment. Having fewer people is better than having no one come. We want you to come and we want to do all that we can to make that possible. People have trusted us with their needs and we are trusting you to help us meet those needs.

Q & A

What does Good Works do to plan for our group to be with you?

When a group makes a commitment to be with us, we do some extensive planning to make sure that we use your time well. We develop a schedule that will maximize the skills of your group with the needs that we have. We consider ourselves stewards of your time and we intend to use the gift of your time wisely.

First, we decide who you will serve. For Neighbors Helping Neighbors, we are making arrangements with a person you will be serving. Based on the information you provide us and the needs they have, we try to make an appropriate match. We specifically ask them to be present during the project. Working with us, they have also made plans to have materials available. They are arranging their schedule so that you can help them with their need.

We are also making plans for you to help Good Works with various projects and needs that we have. What equipment will we need? What materials will be needed and when will it get here? Do we have all the tools we need or should the group bring some of their own tools? We do this to make sure that when you get here the project is ready to go. This may involve the purchase of materials. We do not want to waste time getting these while you are here. We will also make sure you have the right equipment available to complete the project. Sometimes this means renting the equipment that will be needed.

If it does not work out, we can just cancel and reschedule for another week, can’t we?

It is not that simple on our side. Please consult with us before you decide to cancel. We are willing to make some adjustments to make it possible for you to keep your commitment to us. Summer Service Work Retreats are built on the premise that volunteers will be here to help with whatever we have planned. In other words, as a “faith-based organization,” we are trusting God to provide the people to do the work He has called us to do. We are looking to you to be the answer to our prayer for God to provide people. The ministries that we are planning simply cannot be fulfilled when a volunteer group decides to not come. Finding another group to fill the week you reserved and finding another week that will work for your group can be quite difficult in a short amount of time.

Can’t you just get another group to help you?

Not very often. Because we have made a commitment to you for a specific week, we have turned other groups away. The amount of time required by a group to successfully plan something like this cannot be done in a short amount of time. We are very grateful for the large number of volunteers who come to us in groups. But when a group cancels, it means we have a week available for which we have turned away an estimated 45-65 people from 3-5 groups who inquired about coming on the same week you committed to coming.

Thanks for keeping your commitment to us.
It really means a lot.